Frequently Asked Questions (FAQ)
Registration: How do participants register?
The registration process and platform is left to each individual host on how they want to do it. However, each host must email us a spreadsheet with the individuals contact information. Please use the excel below as an example. Due: February 28,2020
Instructions on how to submit will be sent to hosts.
Hosting: How strict is the event schedule?
All locations are encouraged to do their best to stick to the standard schedule. We are aware that certain circumstances, such as national holidays and venue availability, are outside of the host’s control. In these cases, your schedule may be shifted to starting earlier or being shortened. Keep in mind shortening your schedule may put your participants at a disadvantage compared to other host sites. In any case, please keep in mind the schedule must not go longer than the allotted start and end time. Please see the schedule page for the schedule. HACKATHON SCHEDULE
Hosting: How should hosts and participants deal with intellectual property issues?
All participants will jointly own their solutions and any associated intellectual property (i.e., trademark, copyright, etc.), unless the parties agree otherwise. This is with exception to any third-party intellectual property used during the course of the event.
Hosting: Is the particular direction/subject of the hackathon selected by the host or the participants?
Hosts are free to select themes for their local event as long as teams are able to work on any solution of their choice within the two streams: 1) progressing the business of law or 2) facilitating access to justice.
Hosting: Will the Global Legal Hackathon cover travel expenses for finalists' trip to the gala in London UK?
The Global Legal Hackathon will subsidize travel and accommodation expenses for winning teams. The stipend will unlikely cover all travel expenses.
Hosting: Are you still looking for hosts in any particular cities?
We are continuing to accept hosts on a rolling basis. Hosts must satisfy the below base requirements.
- Venue: Must comfortably accommodate 100+ participants for central locations, and 50+ for more remote locations. Large conference hall for mingling and breaks is great, along with either offices for teams to congregate and collaborate on their solutions during break-out sessions or the ability to spread several tabled sections throughout the conference hall.
- Technology: A strong guest internet network and access to several outlets for device charging – recommended to have power bars on stand by for additional outlets.
- Organizers: This is a great opportunity for your events and marketing folks to jump in and take a lead on helping to make your host location awesome. This includes things like organizing the local judging panel, and facilitating team formation at the kick-off on the Friday.
- Food and Beverage: Though not required, we recommend providing food and beverage - most host venues have included this in their hosting agreement. Alternatively, some are seeking partnerships and sponsors to cover these costs.
Judging: Can local hosts offer prizes to local event winners?
Yes - local events can offer as many prizes as they like.
Judging: How many winners can local hosts submit for the second round of the Global Legal Hackathon?
Each local event may submit just one winner for the second round.
Judging: How will the second round be judged and who will do the judging?
Each round of the Global Legal Hackathon will be judged using the same rubric. The judging rubric will be available shortly before the hackathon begins.
Global judges will be nominated and selected by the global host community. Each host may nominate one global judge and then all hosts will vote for the global judging panel. The Global Legal Hackathon will facilitate voting.
More information about judging is here.
Registration: What is the final date for registration?
There is no final date for participant registration. The registration platform is up the discretion of the host city. Host city will send participant contact information to GLH prior to end of hackathon. If GLH does not receive participant information, participants cannot participate in future rounds.
Rules and Guidelines: Can mentors be part of the judging panel?
Yes - mentors can also be judges. Please use your discretion to prevent obvious conflicts of interest. For example, if the mentor is part of a company that has a team at the event and directly mentored that team, then he or she should not also be a judge as that will create an undue bias.
Rules and Guidelines: Where can I find the rules?
Rules and guidelines are available here.
Rules and Guidelines: What are the categories for the second round winners?
Solution categories will remain the same throughout every round of the Hackathon and are:
- Progressing the business of law; or
- Facilitating access to justice
Rules and Guidelines: Are there any specific instructions for mentors?
You can find information on mentors here.
Teams: How do teams determine which topics to address?
In general, teams are free to make the competition their own by developing their own focus – from competitive to purely educational. That said, teams should have an agreed purpose for their participation, to help to guide their activities. Examples include:
- A group of very tech savvy law school students may choose to organize a “competitive” team in an attempt to progress through the judging rounds to go to New York City.
- A team representing an in-house legal department of a company may choose to focus on solving a specific legal operations problem.
- A group of teams sponsored by a law firm may invite clients to join the teams in order to work on problems of mutual interest.
- A group of students may wish to collaborate with other schools or local organizations in solving access to justice challenges.
Teams: How will teams be formed?
Rules and guidelines on forming teams can be found here.
Due to some host inquires regarding minimum team size, please note the following: The team minimum is set at 3 people with the main reason being to prevent an overload of teams for the judging panel. Hosts can use their own judgement on allowing 2 person teams if deem appropriate/necessary.
Teams: How can hosts help participants to form teams?
On the first day of the event, participants will have an opportunity to network and form teams. To support this process, hosts can provide participants with name tags that include colored stickers indicating each participant's skill-set (i.e., blue dot = Developer, red dot = Project Manager, green dot = Legal Professional/Lawyer, yellow dot = Marketer & Business Developer, black dot = UX Designer, orange dot = Other).
Teams: Should teams present in any particular way?
Teams can present in whatever form best showcases their solutions, as long as the host facilities can accommodate. At a bare minimum, hosts must be able to accommodate presentations that have slide decks, and microphones for audience amplification if your host venue is large enough to need this.
Teams: Should teams pre-assemble and, if so, will these teams work with other participants or not?
Teams can pre-assemble before the event, as long as they consider allowing other participants to join who do not yet have a team. This is only required when teams are missing a particular skill set that an additional participant could provide.
Technology: When will we have the list of technology partners and their solutions, SDK, APIs that will be open for the event?
This will be available shorlty before the event
GLH Contact information
GLH is a Non-Profit Colorado Corporation
Address: 300 East Miller Ct., PO Box 1962, Castle Rock, CO 80104, United States